Product

A living financial picture for nonprofit decisions.

Althea sits above and across the systems you already use. It connects finance, funding, programs, people and documents into one continuously updated financial picture — and computes answers you can trace back to their source.

How Althea works

From disconnected records to a decision you can defend.

01
Connect
Bring together the systems and documents the organization already uses.
02
Understand
Connect each fund to its source, purpose, restrictions, timing and commitments.
03
Calculate
Apply the relevant rules to show what is available and what needs attention.
04
Review
Show the answer, supporting evidence and any decision that needs an authorized person.

The fund

Every dollar gets a fund.
No dollar floats.

A fund is more than an accounting balance. It carries everything needed to answer the deceptively difficult question: “Can we spend this money, for this purpose, right now?”

Source
Purpose
Restrictions
Effective dates
Grant terms
Obligations
Commitments
Reporting requirements
Program relationships
Supporting evidence
Approvals
Policies
Historical changes

01
The record
Every dollar belongs to a defined fund, whether its source is a grant, gift, contract or board designation.
02
The terms
The fund carries its purpose, restrictions, timing, reporting requirements and relevant rules.
03
The confirmation
Althea can extract proposed terms from supporting documentation. A human confirms the authoritative interpretation. Until important terms are confirmed, uncertainty is treated cautiously rather than silently assumed away.
AI-suggested· from donor letter, p.1
Proposed restriction: “for program use in FY27”
Awaiting confirmation · $42,000 held from safe-to-spend until confirmed
Human-confirmed· Finance Director · Sep 3
Confirmed restriction: youth programming only, under 18 (§1.3)
04
The answers
Once the fund model exists, leadership can ask the questions that matter.
- What is safe to spend?
- Can this fund pay for this purchase?
- Can we afford another employee?
- What happens if this grant ends?
- What does the next year look like?

FND-0142Illustrative example

Youth Program Fund

Temporarily restricted · Grant

ConfirmedYouth programming only

Available in this fund

$45,400

Computed· fund.available v2.4

Computed· rule fund.available v2.4

Computed, not estimated

Available balance is derived from received funds, less spending to date, less commitments already made against this fund.

Received: $180,000
Spent to date: − $96,400
Committed: − $38,200
Available: = $45,400

RestrictedSelect an attribute to see the DNA of a dollar.

The money lifecycle

Raise and classify → receive → budget and staff → spend → report → release and close.

The restriction should not disappear when the money hits the bank.

Restricted

Youth programming · FY27

log · terms.proposed · source: Grant Agreement §1.3

01
Raise and classify
Grant and donor documentation becomes structured funding information.
Youth programming · FY27
02
Receive
Funds received are connected back to their source and purpose.
Youth programming · FY27
03
Budget and staff
Budgets and staffing decisions connect to available funding.
Youth programming · FY27
04
Spend
Spending decisions can be evaluated against applicable restrictions before problems surface later.
Youth programming · FY27
05
Report
Prepare grant reporting, board information and supporting evidence.
Youth programming · FY27
06
Release and close
Track expiration of time restrictions, closure of funds and final disposition.
Released · Jun 30, 2027

The money lifecycle

Raise and classify → receive → budget and staff → spend → report → release and close.

The restriction should not disappear when the money hits the bank.

01
Raise and classify
Grant and donor documentation becomes structured funding information.
Youth programming · FY27
terms.proposed · source: Grant Agreement §1.3
02
Receive
Funds received are connected back to their source and purpose.
Youth programming · FY27
receipt.matched · $180,000 → FND-0142
03
Budget and staff
Budgets and staffing decisions connect to available funding.
Youth programming · FY27
budget.linked · Youth Programs v3
04
Spend
Spending decisions can be evaluated against applicable restrictions before problems surface later.
Youth programming · FY27
spend.evaluated · permitted · rule v2.4
05
Report
Prepare grant reporting, board information and supporting evidence.
Youth programming · FY27
report.prepared · Q1 · evidence linked
06
Release and close
Track expiration of time restrictions, closure of funds and final disposition.
Released · Jun 30, 2027
restriction.released · approved by Finance Director

Safe to spend

Cash is not the same as spendable cash.

A bank balance alone does not tell leadership what can actually be spent. Althea evaluates the organization's financial state against the rules that govern it.

Donor restrictions
Grant terms
Committed expenses
Payroll
Accounts payable
Reserve policies
Effective dates
Funding conditions
Reporting requirements

Safe-to-spend calculation · Sep 27, 2026

Illustrative example

Total cash

$1,284,600

Step 0 of 5

Starting point

Reconciled bank balance across operating and savings accounts.

The arithmetic

Total cash · reconciled$1,284,600
= Safe to spend$165,150

Computed· rule safe_to_spend v3.2

Rules and arithmetic produce this number. No language model is involved in the result.

Architecture

Truth is computed below the AI model.

Source systems remain the systems of record. Althea builds the connective layers between them — data, meaning, deterministic calculation — before any AI is involved.

Experience
Where people work.
- Executive Command Center
- Finance Workbench
- Board Reporting
- Grant Management
AI intelligence
Interprets and assists. Labeled and never authoritative on its own.
- Explain
- Extract
- Classify
- Detect
- Summarize
- Recommend
- Draft
- Answer
Deterministic engine
Truth is computed here — below the AI model.
- Safe-to-spend
- Balances
- Variances
- Cash forecast
- Grant utilization
- Releases
Fund / semantic layer
What the data means, and which rules apply.
- Funds
- Restrictions
- Grants
- Obligations
- Budgets
- Programs
- Deadlines
Data layer
Everything ingested, with provenance.
- Transactions
- CSVs
- Grant PDFs
- Policies
- Agreements
- Documents
Source systems
Remain the systems of record.
- QuickBooks
- Bank
- Payroll
- CRM
- Spreadsheets
- Documents

- Executive Command Center
- Finance Workbench
- Board Reporting
- Grant Management
- Explain
- Extract
- Classify
- Detect
- Summarize
- Recommend
- Draft
- Answer
- Safe-to-spend
- Balances
- Variances
- Cash forecast
- Grant utilization
- Releases
- Funds
- Restrictions
- Grants
- Obligations
- Budgets
- Programs
- Deadlines
- Transactions
- CSVs
- Grant PDFs
- Policies
- Agreements
- Documents
- QuickBooks
- Bank
- Payroll
- CRM
- Spreadsheets
- Documents

How rules, AI and approvals divide the work is covered in Trust & Security.

Executive Command Center

Five questions.
One screen.

Answers, not ledgers.

Every card leads with the answer, then shows why, then shows the evidence. An executive director never has to open a general ledger to know where things stand.

Command Center

Illustrative example

What funds are at risk?

Youth Expansion Grant

Utilized: 78%
Time remaining: 4 months
Projected at end: Award $300,000$320,000

Answer

Attention

The Youth Expansion Grant is on track to exceed its award before the grant period ends.

Why

Current spending trajectory reaches the grant limit before the end of the grant period.

Calculation

Computed

	Spent to date	$234,000
+	plus Monthly run rate × 4 months	$86,000
=	Projected spend	$320,000
−	minus Award	$300,000
=	Projected overrun	$20,000

Evidence

Grant Agreement · §3.1 award ceilingSource record
Current ledger · Synced todaySource record
Approved budget · v3 · Jun 2026Human-confirmed

Covered · next 2 cycles

Can I make payroll?

Answer

Covered

Yes. The next two payroll cycles are covered by unrestricted cash.

Why

Unrestricted cash, after the board reserve and existing commitments, exceeds the next two payroll cycles by $207,150.

Calculation

Computed

	Unrestricted cash	$772,300
−	minus Board-designated reserve	$180,000
−	minus Committed obligations	$146,750
=	Available for payroll	$445,550
−	minus Next two cycles	$238,400
=	Margin	$207,150

Evidence

Payroll register · Q4 2026 scheduleSource record
Bank reconciliation · Sep 26, 2026Human-confirmed

3 decisions waiting

What needs my decision?

Answer

3 waiting

Three decisions need an authorized person before the financial picture can change.

Why

Each item would change what is restricted or available. Althea prepares the evidence; it does not make the change on its own.

Evidence

Donor letter · Received Sep 19Source record
Pledge schedule · Spring appealSource record
Reclassification memo · Controller draftAI-suggested

1 fund needs attention

What funds are at risk?

Answer

Attention

The Youth Expansion Grant is on track to exceed its award before the grant period ends.

Why

Current spending trajectory reaches the grant limit before the end of the grant period.

Calculation

Computed

	Spent to date	$234,000
+	plus Monthly run rate × 4 months	$86,000
=	Projected spend	$320,000
−	minus Award	$300,000
=	Projected overrun	$20,000

Evidence

Grant Agreement · §3.1 award ceilingSource record
Current ledger · Synced todaySource record
Approved budget · v3 · Jun 2026Human-confirmed

Next: Oct 15

What deadlines are coming?

Answer

On schedule

Four reporting obligations fall in the next 60 days. The nearest is in 18 days.

Why

Deadlines come from the terms attached to each fund, not from a separate calendar someone has to maintain.

Evidence

Grant Agreement · §7.1 reportingSource record
Board calendar · FY27Source record

5 active commitments

What did I promise?

Answer

Tracked

Five commitments are currently in force. Each one is already reflected in what is safe to spend.

Why

Signed agreements, board resolutions and budget approvals become obligations in the model, so they are never forgotten in the math.

Evidence

Matching agreement · Signed Aug 2026Source record
Lease · Executed Jun 2025Source record
Board resolution 2025-04 · Reserve policyHuman-confirmed

Finance Workbench

Close, reconcile and resolve exceptions against the fund model.

Uncoded transactions, restricted-fund exceptions and drift between your chart of accounts and the fund model surface before close — with the evidence needed to resolve them.

Finance workbench · close

Illustrative example

September close

Bank feeds syncedDone
Operating account reconciledDone
Savings account reconciledIn progress
Transactions coded to fund4 uncoded
Restriction releases reviewed1 eligible
Close lockedPending

Finance workbench · exceptions

Illustrative example

Exceptions

Expense coded to restricted fundViolation
JE-2291 · $8,400 · Youth Program Fund §4.2
Transaction without fundReview
4 transactions · $3,912 total
Split allocation neededReview
Shared rent · 2 programs
Ledger drift vs. modelDrift
QuickBooks class ≠ fund mapping · 1 account

Ask Althea

Ask the question leadership actually wants answered.

Althea answers from the organization's financial model — not from whatever text happens to be retrieved. Every answer shows its reasoning, its arithmetic and its sources.

Sometimes the correct answer is “we don't know yet.”

When evidence is missing or sources contradict each other, Althea says so — and names what would resolve it.

Permitted
Permitted with conditions
Not permitted
Insufficient information
Human review required

Ask Althea

Illustrative example

Choose an example question to see how Althea answers.

One truth, multiple views

One truth.
Different decisions.

Althea · Executive Director

Illustrative example

Answers, not ledgers.

Can I make payroll?
Yes
Next two cycles covered
What requires my decision?
3
Gift terms, a release, a reclass
What is at risk?
1 fund
Youth Expansion Grant trajectory
What changed?
+$42,000
New gift, terms awaiting confirmation

Althea · Executive Director

Illustrative example

Answers, not ledgers.

Can I make payroll?
Yes
Next two cycles covered
What requires my decision?
3
Gift terms, a release, a reclass
What is at risk?
1 fund
Youth Expansion Grant trajectory
What changed?
+$42,000
New gift, terms awaiting confirmation

Althea · Finance / Accounting

Illustrative example

Close faster, with evidence attached.

Close
Day 4 of 8
September close in progress
Reconcile
2 accounts
Operating reconciled; savings pending
Exceptions
6
Uncoded to fund · 4 · Split needed · 2
Ledger drift
$8,400
Expense coded to restricted fund
Grant reporting
Oct 15
Youth Program Fund Q1
Audit evidence
Linked
Every entry traces to a source

Althea · Program Director

Illustrative example

Know what your program can do next.

Program budget
$312,000
Youth programs · FY27
Committed funds
$38,200
Camp vendor, supplies, facilitator
Fund balance available
$45,400
Youth Program Fund · through Jun 2027
Available funding
2 sources
Eligible for ages under 18

Althea · Development

Illustrative example

Keep the promises that keep donors.

Donor restrictions
14 funds
1 awaiting confirmation
Commitments
$120,000
Pledged; agreement not yet signed
Reporting obligations
4
Next: Arts Access · Nov 1
Stewardship activity
Due
Impact update for spring donors

Althea · Board

Illustrative example

What changed, and why it matters.

What changed
3 items
Since the Aug 14 board meeting
Why it matters
1 risk
Grant trajectory above award
Decisions required
1
Reserve use policy review
Supporting evidence
Attached
Every figure links to its source

One shared financial model

Funds
Restrictions
Obligations
Budgets
Programs
Policies
Approvals
Evidence

No re-keying.

No competing spreadsheets.

No waiting for someone else to find the number.

Know what your organization can safely do next.

Book a working session

Ask the question leadership actually wants answered.

Althea answers from the organization's financial model — not from whatever text happens to be retrieved. Every answer shows its reasoning, its arithmetic and its sources.

Sometimes the correct answer is “we don't know yet.”

When evidence is missing or sources contradict each other, Althea says so — and names what would resolve it.

Permitted

Permitted with conditions

Not permitted

Insufficient information

Human review required

A living financial picture for nonprofit decisions.

From disconnected records to a decision you can defend.

Connect

Understand

Calculate

Review

Every dollar gets a fund.No dollar floats.

The record

The terms

The confirmation

The answers

Youth Program Fund

Computed, not estimated

Raise and classify → receive → budget and staff → spend → report → release and close.

Raise and classify

Receive

Budget and staff

Spend

Report

Release and close

Raise and classify → receive → budget and staff → spend → report → release and close.

Raise and classify

Receive

Budget and staff

Spend

Report

Release and close

Cash is not the same as spendable cash.

Truth is computed below the AI model.

ExperienceWhere people work.

AI intelligenceInterprets and assists. Labeled and never authoritative on its own.

Deterministic engineTruth is computed here — below the AI model.

Fund / semantic layerWhat the data means, and which rules apply.

Data layerEverything ingested, with provenance.

Source systemsRemain the systems of record.

Five questions.One screen.

Youth Expansion Grant

Can I make payroll?

What needs my decision?

What funds are at risk?

What deadlines are coming?

What did I promise?

Close, reconcile and resolve exceptions against the fund model.

September close

Exceptions

Ask the question leadership actually wants answered.

One truth.Different decisions.

Answers, not ledgers.

Answers, not ledgers.

Close faster, with evidence attached.

Know what your program can do next.

Keep the promises that keep donors.

What changed, and why it matters.

Know what your organization can safely do next.

A living financial picture for nonprofit decisions.

From disconnected records to a decision you can defend.

Connect

Understand

Calculate

Review

Every dollar gets a fund.No dollar floats.

The record

The terms

The confirmation

The answers

Youth Program Fund

Computed, not estimated

Raise and classify → receive → budget and staff → spend → report → release and close.

Raise and classify

Receive

Budget and staff

Spend

Report

Release and close

Raise and classify → receive → budget and staff → spend → report → release and close.

Raise and classify

Receive

Budget and staff

Spend

Report

Every dollar gets a fund.
No dollar floats.

Five questions.
One screen.

One truth.
Different decisions.

Every dollar gets a fund.
No dollar floats.

Five questions.
One screen.

One truth.
Different decisions.